The role of the resource planner in an organisation has become more critical and challenging than previously.
Useful resource planner is not only anticipated to identify and plan right resource to the right job but is also required to ensure optimum utilization of resources, balance workload across the organisation, forecast resource limitation or excess, track genuine resource consumption and so forth It is difficult to address these new challenges using traditionally useful enterprise resource planning spreadsheet or simple calendaring tools.
It requires dedicated tool which is powerful and designed from scratch to control and achieve best utilization of the scarce resources and provide following facilities.
Easily identify the right resource planner
This is important that the tool can be useful for identifying the right resource, where resources may be there in several departments, teams, offices, metropolitan areas, countries etc. It must be possible to filter right useful resource from the pool centered on skill, training, role, availability etc.
Easily designate and manage resources up against the jobs with simple drag & drop
Once the right useful resource has been identified, it should be easy to allocate the resource to the job, modify the allocation, reallocate to another person with help of simple drag & drop. This is crucial in particular when the coordinator is dealing with large pool of resources across the organisation. Visual scheduler and calendar interfaces are most well suited for such requirements.
Helps in increasing useful resource utilization and balance work load throughout the organisation
Utilization of resources should be readily available, in order that the resources with over allocations and under allocations can be easily identified. Accordingly new work can be designated and existing work can be easily reallocated to other resources across the organisation. This facilitates ideal utilization of the resources with balanced workload, which in the end adds to the profitability of the enterprise.
Assists with forecasting resource requirements is to do capacity planning
Based on demand and supply of resources, the tool should be able to accurately predict excess and shortfall of specific type of resources based upon skill, role, section, team, location etc. This kind of facility is crucial for selecting right range of resources with right capability at right time and retrain current workforce. This facility is crucial for an enterprise to respond quickly to changing market conditions.
Present management reports and charts with slice capability
Several management reports and charts should be readily available to analyse utilization, supply, capacity, demand, actual and so forth. This is crucial for making right management decision as per changing business dynamics.